Qvain Service Description

Service name
Fairdata Qvain
Service summary
Qvain is a tool that helps to create standardized metadata that describes a research dataset.

Qvain is optimised to easy description of datasets whose files are in the IDA service.

When complete, descriptions will be published in the Etsin service. The access to the actual contents may be open, or require a permit, as determined by the data owner in the metadata.

Qvain is an open source product. Its source code is available at GitHub.

Detailed description Qvain is a tool for creating metadata that describes a research dataset.

The user first logs in using the shared authentication services (CSC account).

Then the user can start a new description – a record – or continue editing an unfinished one. It is also possible to revisit published dataset and edit their metadata.

The contents of the record depend on the data model. At the moment, Qvain uses Metax Research Dataset data model that is available at https://tietomallit.suomi.fi/model/mrd/CatalogRecord/. Support of other data models may be added in the future.

Metadata is an important part of a quality dataset. Metadata consist of

  • content description (what the dataset is about: title, keywords, description, etc.);
  • contributor information (who contributed to the dataset: creators, owners, other contributors, research project, funders, etc.);
  • licensing information (terms of use: can a re-user make derivatives; use it commercially; etc.)
  • related resources information (related publications, datasets, research infrastructures, etc.)
  • file information (what files belong to the dataset; what is their role, e.g. data file or documentation file; where are the files, what are their technical characteristics)

If users have an IDA project, they will be able to select files and indicate their being parts of a dataset through the Qvain interface. To external files, they may refer with identifiers.

Users can save a draft and continue working with it later. When all done, the description will become public in the Etsin service. The access to the files may be made open or it may require an application, as determined by the metadata. Etsin service will provide ways to control the access.

 Restrictions N/A
Target audience Researchers and e.g. data librarians.
How to obtain the service Qvain can be accessed in qvain.fairdata.fi.

Users must log in using authentication methods supported by Fairdata. The users need to create a CSC account to use the service.

User support Qvain is generally available for use 24/7.

Maintenance and support are however provided during the service hours only.
Maintenance and repair operations take place during the service hours. The service hours are business days from 8 a.m. through 4 p.m.

Contact point

  • User guidance and general questions about the Service and its use
  • Contact point if the Service is not available or malfunction

CSC Service Desk

Clients’s responsibilities The client is responsible of the metadata contents they create in Qvain. They must make sure that metadata they enter do not violate copyright, copyright-related rights or other such rights in creating metadata records. They must make sure that the metadata they enter do not contain [personal information] The metadata must not violate any other legislation, or the terms of use.

All users must practice due diligence regarding their user credentials. They must immediately report to the service provider, if they observe, suspect, or anticipate a data security breach.

Users also accept the General Terms of Use for CSC’s Services for Research associated to CSC-accounts

Service producer’s responsibilities The service provider is responsible for providing the service to users at the agreed service level. The producer is responsible for providing support in the agreed manner.

The service provider shall notify the participating organizations and individual users of any [data breach]

The Privacy statement of the Digital preservation services, Fairdata services and the Digital preservation solution (in Finnish).

Service producer CSC – IT Center for Science Ltd. – Software is developed in partnership with he National Library of Finland.
Service offered and organized by The Ministry of Education and Culture, Finland
Document version
  1. 0.2. 24.5.2018
  2. 1.0 8.7.2019